Rector's Order No 46/2020 of Medical University of Warsaw of March 12, 2020

Rector's Order No 46/2020 of the Medical University of Warsaw of March 12, 2020 updating an order on preventing the spread of SARS -CoV-2 virus among members of the MUW community.

Pursuant to § 12 section 7 of the Statute of the Warsaw Medical University, in connection with the Act of March 2, 2020 on special solutions related to the prevention, countermeasures and combating of SARS-CoV-2, other infectious diseases and emergencies caused by them (Journal of Laws item 374 of 2020), (“Act”) and in connection with the circular letter of the Rector No. 1/2020 it is ordered as follows:

§ 1.
The following principles are introduced for preventing and counteracting the spread of SARS-CoV -2 virus among members of the community of the Medical University of Warsaw (MUW) and the principles of work organization:

§ 2.
1.    All conferences and events organized by MUW and external events organized by MUW Departments are canceled.
2.    International business trips and participation in national conferences of employees, doctoral students and students of the Medical University of Warsaw are suspended.
3.    Visits of foreign guests at the University are suspended. 
4.    The provisions of sections 1-3 shall apply until 15.05.2020

§ 3.
1.    Between 12.03.2020 and 29.03.2020, all lectures, seminars and classes in the first-cycle, second cycyle, full-time Master's studies, postgraduate studies, as well as courses and trainings held at the Medical University of Warsaw are suspended. This also applies to a doctoral school and doctoral studies.
2.    Between 12.03.2020 and 29.03.2020 all examinations, colloquia, credits in any form provided for students and doctoral students are suspended.
3.    In view of the regulations taken, the University will make every effort to allow students to implement the curriculum and credit the courses at another time and forms despite the extraordinary situation and precautions taken.
4.    The recruitment calendar for studies at the Medical University of Warsaw remains currently unchanged.
5.    Suspension of classes (such as, i.e. practical classes as part of studies, lectures, meetings of scientific circles) does not limit the conduct of scientific activities of the employees.
6.    Between 12.03.2020 to 29.03.2020 the scientific activity of students and doctoral students of MUW is suspended.
7.    All lectures and seminars planned until the end of the academic year are to be transferred on the e-learning platform.
8.    Academic teachers shall prepare and make available on the e-learning platform didactic materials covering the curriculum of the lectures and seminars until 10.04.2020.
9.    Students shall participate in all lectures and seminars available on the e-learning platform and provided for each field and year of studies.
10.    The heads of individual departments shall organize and supervise the distance learning process with the support of the MUW’s Office of Education Quality and Innovation.
11.    It is recommended to prepare materials for conducting classes and optional courses in distance learning via the e-learning platform, unless in the dean's opinion conducting such classes in this form will not affect the quality of education.

§ 4.
1.    In order to ensure communication between students and dean's offices, it is recommended to use electronic means (including scan) and telephone contacts. quaruantine. Correspondence in paper form should be limited to the minimum necessary and must be submitted only to the mailroom of MUW (room 009).
2.    Accodmodation of new people in the students’ dormititories is being suspended as well as ban on visitiors is introduced. For breaking the ban and student dormitory regulation the student will have to move out from the dormitory.
3.    In case of suspected coronavirus infection in the student dormitory, the dormitory may be under qarantinne. 

§ 5.
1.    An obligation to limit the direct contact of employees at work to a minimum is introduced.
2.    To ensure communication, it is recommended to use e-mail correspondence (including scans) and telephone contacts.
3.    Correspondence in paper form should be submitted to the MUW mailroom, and not directly to administrative departments or offices. 
4.    Letters containing confidential information, e.g. in personal matters, should include the sender's identification, should be marked with a red inscription "personal data" and addressed to the Human Resources Department.

§ 6.
1.    In order to counteract SARS -CoV-2, it is recommended for the employee to perform work specified in the employment contract, outside the place of its permanent performance, hereinafter referred to as "off-site work".
2.    The decision about off-site work is made by the heads of each unit for each employee individually.
3.    If the head of the unit agrees for off-site work the employee performs his/her work outside the place of the permanent performance, fulfilling his/her current duties and forwards the effects of his/her work to the employer in a manner agreed with the employer.

§ 7.
1.    The employee is obliged to immediately inform the employer of suspected illness caused by the SARS -CoV- 2 virus.
2.    The information referred to in para. 3, should be forwarded to the head of the department by e-mail or phone, and then confirmed by e-mail to the following address: zgloszenia@wum.edu.pl 
3.    The head of the organizational unit decides to order the employee to work off-site, agrees with the employee the scope and duration of the off-site work. Once, this period may not exceed 14 calendar days.
4.    The head of the organizational unit is obliged to:
1) follow daily the current announcements of the Chief Sanitary Inspector and the Medical University of Warsaw messages regarding coronavirus;
2) notify to the MUW IT Center to provide MUW the employee working off-site with resources and programs his/her work computer in the MUW's internal network; the application should be sent to the following address: IT@wum.edu.pl  with the name and surname of the given person and the computer's IP address in the MUW internal network to which the encrypted connection is to be provided;
3) maintain contact with an employee working off-site and supervise the effects of this work.
4) report the situation to the employer.
5.    The obligation to report suspected SARS – CoV -2 virus infection also applies to PhD students
and students - information should be sent to the e-mail address: zgloszenia@wum.edu.pl 

§ 8.
1.    The activity of the reading room, rental and self-service rental in the main library of the Medical University of Warsaw is suspended. In the period from 12.03.2020 to 29.03.2020 there will be no charges for late return of library materials.
2.    The building of the Sports and Rehabilitation Center of the Medical University of Warsaw at Trojdena 2C in Warsaw will be closed and all activiteis in this building i.e. at the swimming pool, gym, fitness rooms and sports halls are suspended. From 12.03.2020 to 29.03.2020, the Sports and Rehabilitation Center of the Medical University of Warsaw at Trojdena 2C in Warsaw will be available only to employees of the Medical University of Warsaw whose work positions are located in this building.

§ 9.
The ordinance enters into force on the day of signing.

Mirosław WIELGOŚ
RECTOR