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Information guide for exchange students

IMPORTANT: We have noticed a problem with sending emails to HOTMAIL domain. The MUW server has no influance on the issue. For proper communication with the International Relations Office we encorege you to use other email domain!  


Erasmus code: PL WARSZAW06

Institution website   www.wum.edu.pl  


To make the application process as easy as possible, we have introduced ONLINE APPLIACTION. It consists of 1) online registration, 2) online course application and 3) preparation of the individual course timetable. All necessary information on the application process is available on the university website: http://www.wum.edu.pl/en/international-cooperation/llp-erasmus/application-procedure-incoming-exchange-students 

NOTE: number of available places per course is limited. Therefore, the following report may appear while applying:  

 ‘waiting list’ means that due to limited number of places per course, the course might be available provided that we manage to organize a special group. You should be aware of possible rejections and necessity of modifications of your study program.”

Course catalogue        

The university has long tradition of medical education in English. There are two medical programs: 6-year and 4-year program. Both of them are available for exchange students. Courses can be chosen from different years of study.

NOTE: To receive full credit and a grade, students are obliged to fulfill the reqirements (including final exams) stated in the Rules of Studies of the Medical University of Warsaw. Rules of Studies - an extract 


NOTE: Due to clinics commitment in the didactic process, clerkships and clinical rotations are impossible during the whole academic year. 


NOTE: In addition to the online registration (Learning Agreeemnt), each exchange student creates his/her individual timetable where selects courses again. The individual course timetables are prepared according to the English Division timetables which are sent to the exchange students by email before beginning of the semester. The indiv. timetable is a basic tool to apply for particular courses at the departments responsible for teaching. Therefore, the proposed study program (Learning Agreement) is only provisionally approved before arrival in Warsaw as there may be possible modifications of the learning agreement caused by overlaps, unavailability of courses etc. In this case you have to consult the coordinator of home university about necessary Changes to Learning Agreement. The final appoval of the plan of study is made based on acceptance/refusal of the department responsible for teaching.


The number of English Division study groups ranges between 1 and 5 depending on the course and program of study (6-year or 4-year program). Please be aware that it affects also the number of available places for exchange students.  



We regret to inform you that due to the construction works starting at the student house in July 2018, there will be no possibility to stay at the university dorm in the winter semester 2018/2019. Neither double or triple rooms will be available to exchange students. We are sorry for the inconveniences. 

Information for the second semester 2018/2019:

Reservation of places in the university student house (dormitory) is made within the on-line application. ‘First come first served’ rule is applied based on the order of the online registration.

The university provides fully furnished and equipped double rooms with kitchen and bathroom in the university residence - Dom Studenta BIS 2, ul. Karolkowa 84. However, the number of rooms for exchange students is limited. The university can assist in searching for private accommodation in Warsaw in case of problems with getting a room in the student residence.

There is no need to pay a deposit in advance. The first payment will be required upon arrival in Warsaw. It is paid to the bank account defined by the dormitories administration after check in. Accommodation cost in 2015/2016 is – 570 PLN / person / month (double room).                        

Contact and email housing confirmation: hanna.wojtasik@wum.edu.pl; katarzyna.szalapska@wum.edu.pl 

Insurance & Student Card

Each exchange student is obliged to posses health insurance. For EU/EFTA citizens European Health Insurance Card is required. The students from non-EU/EEA countries should purchase health insurance in their home country, before departure. According to state health regulations foreigners (except the EU/EEA citizens, see above) have to pay for a medical consultation. The cost is then reimbursed by the health insurance company. Apart from academic and public medical care system there is also a well-developed private sector. The costs of private medical care may be reimbursed if a student has purchased a health insurance policy in his/her country before departure. 

For non EU/EFTA citizens (e.g. Turkey) a private health insurance is necessary. Make sure that the agreement with insurance company ensures reimbursement of costs of treatment abroad.

Student Card

ISIC – International Student Identity Card is recommended. It covers additional insurance – liability, accident – and gives 50% of discount for Warsaw public transport. ISIC card can be obtained in the home country.

The Student Card of the Medical University of Warsaw entitles to discounts of 50% for public transport and demonstrates all rights that students of our university posses. We need one photograph of a student in order to prepare it. The card is issued several days upon registration at the MUW International Relations Office. The student can not use student tickets without one of the above mentioned student cards. In this case a normal ticket should be purchased.

University health centre

The university outpatient clinic is open every day, holiday and at night. The student has to possess European Health Insurance Card or private health insurance while registering for doctor appointment – see above.          

Address: Centrum Medyczne Warszawskiego Uniwersytetu Medycznego
Banacha 1a, Blok F, 1st floor

- connection by tram number 1 from the student residence – ‘Żytnia’ stop to ‘Banacha’ stop.


  • Monday to Friday 8 am – 6 pm by phone: 22 250 28 01 extension 2 or at the registration desk; from 6 pm  directly at the registration desk
  • Saturday, Sunday, holiday, night by phone: 22 250 28 01 extension 2 or at the registration desk
  • e-mail: kontakt@cmwum.pl
  • map: http://www.cmwum.pl/index.php?page=kontakt

Arrival in Warsaw

The incoming student should send detailed information about arrival (date, time, number of the flight, place of departure and arrival) at least 2 weeks in advance to: hanna.wojtasik@wum.edu.pl katarzyna.szalapska@wum.edu.pl 

Students from the Erasmus Student Network will meet the incoming student at the place of arrival and guide her/him to the place of residence.

Other practical information

For general information about Poland, its geography, customs, climate etc visit the website: www.poland.travel/en  

Warsaw: www.warsawtour.pl/en   

Public transportation in Warsaw - travel planner, bus, tram, metro timetables, tickets – ZTM www.ztm.waw.pl 

Public transport journey planner in Warsaw: www.warszawa.jakdojade.pl

Public holidays 

New Year's Day                                      1st January

Three Kings Day                                     6th January

Easter                                                        Sunday and Monday in March/ April

Labour Day                                              1st May

Constitution Day                                    3rd May

Corpus Christi                                          Thursday in May/ June

Feast of Assumption Day                    15th August

All Saints' Day                                         1st November

Independence Day                                11th November

Christmas                                                 25th - 26th December

University Student Residence:

Dom Studenta BIS 2
ul. Karolkowa 84
01-193 Warszawa

The nearest Post Office

Urząd Pocztowy 137

ul. Wolność 7

phone: (+48 22) 862 43 03

The nearest Police Station

Komenda Rejonowa Warszawa IV

ul. Żytnia 36

phone: (+48 22) 603 72 55

Emergency phone calls

If you have a serious problem use the free emergency numbers to call for help. Please note – there are not many English speaking operators.

Police   -   997

Fire Brigade   -   998

Ambulance   -   999         When using a mobile phone dial   -   112

Legalization of stay / Visa       

EU/EEA citizens

Temporary residence permit

An EU citizen can enter Poland with his/her ID document (a valid travel document e.g. passport, or another document certifying his/her identity and citizenship).

For stay up to 3 months no legalisation of stay will be necessary. For stays exceeding 3 months, an EU citizen will have to obtain a temporary residence permit (Karta pobytu obywatela UE). In case of students, the residence permit is issued for one year. The residence permit - once issued - will also entitle its bearer to take up work. The residence permit and the right to work also extends to the immediate family - i.e. spouse and children.

This document will be issued by the Department of Citizens Affairs of the Voivodeship Office (province administration, in Polish Urząd Wojewódzki). 

Temporary Residence Card will allow you to cross the Polish border as many times as you wish. 

Note: In order to prolong your stay, you need to apply for a Temporary Stay Card 45 days before your visa expires. 

What documents do I need to submit?

  • 3 copies of the application for a temporary residence permit completed in accordance with the instructions;
  • 4 recent colour photographs, undamaged, size 45x35 mm, made in the last six months on a plain white background, with good focus, clearly showing the eyes and face from the top of the head to the top of the shoulders; the face should occupy 70-80% of the photograph; the photograph should show the person looking straight ahead with their eyes open, not covered by hair, with a natural facial expression and mouth closed:

      Foreigners with congenital or acquired vision defects may attach a photograph showing them wearing glasses with dark lenses. In such a case, the application must be accompanied by evidence of disability, and in its absence, the foreigner's statement of having a disability.

    Foreigners wearing a headdress in accordance with the principles of their religion may attach a photograph in the headdress, as long as the face is fully visible. In this case, the application must be accompanied by the foreigner's statement of belonging to a religious community.
  • A valid travel document (2 photocopies);
  • Confirmation from the university of acceptance for studies or continuation of studies, or a certificate of participation in training course;
  • Proof of payment of the required tuition/course fee, if they are payable;
  • Documents confirming having health insurance or coverage by the insurer of the cost of treatment in Poland;
  • Evidence of sufficient funds to cover the costs of living and return travel to the country of origin or residence and the cost of tuition/ training course.
Please visit the Voivodeship Office web page for detailed information: https://mazowieckie.pl/en/for-foreigners-1/residence/temporary-residence-pe/education 


Citizens of the EEA countries are subject to the same conditions as the EU citizens.

The citizens of Switzerland can enter Poland only on the basis of a valid passport.

See also the web site of the Polish Ministry of Foreign Affairs, international version, or the Polish Embassies in Europe - www.msz.gov.pl  

Non-EU/EEA citizens


A citizen of a non-EU/EEA country can enter the territory of Poland on the basis of a valid travel document (passport) and a visa (if required). A citizen of a non-EU country has to obtain the visa from the consulate of Poland in his/her country of residence. The short-term visa entitles to stay in Poland up to 3 months, the long-term visa - up to 1 year. The prolongation of visa in Poland is only possible in case of a force majeure or situation impossible to foresee while applying for the visa in the consulate. The visa can be prolonged only once.

It is therefore necessary to apply for a visa in a consulate for the whole planned period of stay in Poland.

For details please contact the Polish Embassies in Europe - www.msz.gov.pl  

Persons who have received a visa for the whole period of stay in Poland are not obliged to apply for a residence permit for their stay in Poland. 

Note: In order to prolong your stay, you need to apply for a Temporary Stay Card 45 days before your visa expires.

Term/semester dates

Winter semester: beginning of October – the end of January

Summer semester: middle of February – the end of June

Application deadlines

15 May for Winter semester, full academic year

25 November for Summer semester


Prof. Anna Barańczyk-Kuźma, MD, PhD – Institutional Erasmus Coordinator

Ms. Lidia Przepióra-Dziewulska, MA       - Head - International Relations Office

Phone: +48 22 57 20 219, Fax.+48 22 57 20 455; e-mail: lidia.przepiora@wum.edu.pl

Contact for incoming students

Ms. Hanna Wojtasik e-mail: hanna.wojtasik@wum.edu.pl Phone: +48 22 57 20 370

Ms. Katarzyna Szałapska-Kręcioch e-mail: katarzyna.szalapska@wum.edu.pl; Phone: +48 22 57 20 348

Contact for outgoing students

Ms. Marta Rutkowska e-mail: marta.rutkowska@wum.edu.pl; phone: +48 22 57 20 360

Ms. Agnieszka Wroczyńska-Gulik e-mail: agnieszka.wroczynska-gulik@wum.edu.pl ; phone: +48 22 57 20 312

Contact for university staff exchange     

Ms. Dorota Niewczas e-mail: dorota.niewczas@wum.edu.pl; phone: +48 22 57 20 379

Address / fax.          

International Relations Office

Medical University of Warsaw

61 Żwirki i Wigury St. 02-091 Warsaw, Poland

       Fax.+48 22 57 20 455

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